Are you looking to hire an assistant? As a decision-maker, there is a never-ending stream of events seeking your attention. A reliable aide can help you focus on results instead of busywork. Keep reading to learn how to find the best assistant for your needs.
1. Clearly Define What you Want
People perform best when you clearly define your standard procedures. Take note of everything you do each day. Break these tasks down into steps. It needs to be so easy a fifth-grader could understand. Otherwise, you can’t expect a new hire to understand their responsibilities.
Define the Type of Assistant You Need
What will be their focus? You need to make sure you’re looking for the type of person who has the right skillset.
There’s a difference between an administrative assistant and an executive assistant. Social media assistants reply to your customers who post online.
Have a clear picture of their day to day responsibilities. Using the proper terms will also attract more qualified candidates. Quality people are looking to work where there’s concise communication.
2. Post to Multiple Job Platforms
Don’t rely on only one job site. Hiring people requires interviewing many people to find those who meet your criteria. It is a fact that many people go through the motions of job-seeking.
Give them exact steps to fill out. You can tell them to record a short video. Another popular trick is to have them change the subject line of the email they’re told to send.
This is a good way of sorting out people who do not follow instructions. Tell them to fill their resume out a specific form to see who pays attention. They should be detail-oriented, or they will cause long-term issues.
3. Ask Questions To Probe Beneath The Surface
Asking good qualifying questions is also key. Some people have sterling resumes but are a dud in person. You should ask them to answer the following three questions:
Why are you leaving your current position? This will tell you if they are a team player, looking to take the next step up, or a problem in the office.
What traits are most important in a person? It helps to understand how they see themselves and their teammates.
What do you do to keep learning? A valuable employee is always looking to learn and grow. You want to weed out the people who aren’t looking to learn. They will likely do the minimum and cost to receive a paycheck.
The Bottom Line
Hiring an assistant is an investment that will make or break the growth of your business. Investing the time to vet an assistant properly will pay off. A good assistant will help you focus your time on more significant priorities. This enables you to see the big picture and take your company to the next level.